October 2009
 

Dear Business Partners,

We look forward to receiving your comments on this Officing Outlook. To share yours, please click here.

With best regards

Uwe Lipkow und Jürgen Seiss
Managers of ecos office center GmbH & Co. KG


asf


"TIME IS MONEY"

That was already clear to Benjamin Franklin in the 18th century.
In our hectic times the theme Time Management has become a real hit. At Amazon only you will already find more than 600 books in the German language about Time Management.

In fact, we do not manage time, time goes by automatically, whatever we do. In fact it is all about managing ourselves. How do we prioritize our tasks? What can I delegate? Which technical tools can I use?

Several theoretical principles are designed to help us to prioritize our tasks. One of the most famous principles is the "Pareto-Principle," also known as the 80/20 Principle. The main purpose is to complete 80% of the tasks that can be handled in 20% of the time.

And then there is the "Eisenhower Principle," which divides the tasks that are important and urgent and categorizes the tasks that are important AND urgent as first priority.

After prioritizing the next important step is planning, preferably in writing. A big help can be a standardized appointment planning system with task list, calendar and contacts.

Once we used a diary for this purpose, but with the raise of the Personal Computers came also the electronic solutions (like MS Outlook, Lotus, etc), which are nowadays even available at your mobile device or PDA (personal digital assistant).

At this moment these systems are developing into online-systems, where complete departments, teams and project groups can share calendars which enables them to make individual and group appointments straight away.

In future these systems can be prepared to make online reservations by clients or principals as well. But, the main point for all principles and systems is always the discipline one needs to plan his time consequently, to delegate tasks that are not important nor urgent and to use modern techniques as useful tools. This will not only help to fulfill all your tasks in the set time, but, even more important, this will create more space for essential or new tasks.
Especially entrepreneurs in small and middle sized businesses that are independent and often on the road or the so called free professionals seldom have an infrastructure that can support their time- and structural management.

ecos office center can support with a series of attractive management tools - just ask us how!

Manage Your Telephone Appointments Smoothly with ecos

With the Telephone-Appointment-Service ecosTTS, including Online Calendar, you can manage your appointments and you will improve your competitive position:

  • Your clients can always reach you, individual and personal telephone service

  • The answering machine and expensive return calls are history

  • You can schedule appointments with callers immediately

  • All appointments are visible straight away

The new Online-Schedule ecosMFK manages all appointments in a clearly structured way:

  • Scheduling of appointments for max 162 calendars, for individuals, groups, rooms, extensions

  • Automatic appointment selection option, no expensive procedures to get all calendars synchronized anymore

  • Complex scheduling for seminars, meetings, serial meetings is possible with just one click

  • ecosWAP = easy overview for your mobile device and Smartphone when you’re on the road

More information, technical and a demo (in German) can be found here or by calling the TTS-Deutschlandzentrale at: 05 11 / 9 66 69 33.
ALLIANCE ACCESS - Your ecos Advantage

ecosSECRETARY

Are you taking advantage of all the services and amenities that ecos office center offers to make your business run more smoothly, more efficiently, and more effectively?

Only ecos office center offers you ecosSecretary, personal administrative service just for you by our skilled and experienced staff. Our multilingual, highly professional administrative team is ready to serve you.

Look to our team for text processing, help with presentations, order processing, administrative tasks, travel planning, reservation booking, event organization, and even direct marketing campaigns.

Everything you need is right where you already are! Contact any of your ecos office center team members to take advantage of our unique offerings.

Centers in the NETWORK

Ask us how you can access conference room time in these ALLIANCE NETWORK locations:

Dubai, UAE
São Paulo, Brazil
Melbourne, Australia
Lagos, Nigeria
Stans, Switzerland
Vancouver, Canada
Honolulu, Hawaii
London, UK

For a complete list of ACCESS locations click here.

Safe Business Travel

Your growing business may demand that you travel to meet clients, colleagues and contacts. As you travel with your devices such as your laptop and smartphone, you can take preventative measure to ensure your expensive gear and invaluable business data aren't lost. Follow these simple but important tips for keeping these vital business tools safe as you travel:

1. Keep an inventory of your mobile gear and company equipment. Include information such as the date purchased, warranty expiration date, make, model and serial numbers.

2. If you must leave your mobile gear in a car, put it in the trunk and remember to lock the trunk.

3. If you are at a client's office and going for a coffee or lunch, lock your gear in a desk or in an office that can be locked.

4. Buy and use a cable locking device so no one can walk off with your gear.

5. Use fingerprint identification access measures.

6. If your equipment is especially precious, try a tracking software similar to that of car LoJack systems.

Don't forget that ecos office center is able to offer you an exclusive network of centers and conference rooms in prime locations across Europe and abroad. When you are traveling for business, let ecos office center help make your meeting and officing plans seamless.

 
ecos office center ist Mitglied innerhalb von ALLIANCE NETWORK mit mehr als 600 Business Center Standorte weltweit.